Job Description
Ohio PTA seeks a motivated, self-directed, articulate professional who believes in the mission of PTA. The Executive Director/Office Manager’s role is to manage the day-to-day operations of our central office and support the Board and constituent PTA units. This is a “hands-on” position in the two-person office of a small member-based non-profit organization in Columbus.
KEY RESPONSIBILITIES and ACCOUNTABILITIES:
ADMINISTRATIVE/MANAGEMENT
· Maintains and manages member database
· Manages correspondence, phone calls, and emails and responds appropriately
· Staffs office
· Contract negotiation for facility and equipment
· Handles employee benefits and work reports
· Supervises Administrative Assistant
BOARD RELATIONS
· Executive Committee invitee
· Member of the Convention Planning Committee
· Compiles reports for the Executive Committee as requested
· Provides copies for Board and events as needed
· Maintains Board of Directors biographical and statistical information and compiles resources for new board members
· Supports and advises Board of Director Committees
MARKETING/PR
· Maintains and updates website
· Manages all aspects of the Ohio PTA newsletter
· Research, development and marketing for donors and sponsors
PTA UNIT SUPPORT
· Advises units and refers to appropriate district advisor or director as necessary
· Researches, coordinates and communicates with IRS, Ohio Attorney General and Secretary of State to maintain Ohio PTA and constituent organizations’ legal status as 501c3 nonprofits
NATIONAL PTA
· Submits reports and data required for Ohio PTA compliance with National PTA Standards of Affiliation
· Maintains a good working relationship with National PTA officers and staff
· Keeps current on National PTA initiatives through conference calls, emails and pta.org
EXTERNAL COMMITTEES
· Represents Ohio PTA with partner organizations at the direction of the president
ANNUAL PROJECTS/RESPONSIBILITIES
· Reflections Program judging and administration
· Ohio PTA Convention (exhibitors, hotel contract, convention program)
Structure and Salary
This is a full-time salaried position. Work hours are generally Monday through Friday 8-5 with weekend hours for designated events
Qualifications
- Bachelor’s Degree
- Non-profit management is an asset
- Excellent analytical, organizational and time management skills
- Ability to work independently, unsupervised and make decisions and solve problems effectively and creatively
- Demonstrated success in working as a member of a team and developing effective working relationships with staff, Board members and external partner organizations
- Extensive computer skills including proficient in Microsoft Office, Adobe Acrobat, and ability to work with nonprofit databases, website content, social media, email, and internet
- Excellent verbal and written communication skills
- Excellent customer service mentality
- Experience in grant writing and donor/sponsor development is a plus
- Experience in marketing is preferred
Please send a letter of interest and resume to Susan Hans at president@ohiopta.org
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Job Description
Ohio PTA seeks a motivated, self-directed, articulate professional who believes in the mission of PTA. The Administrative Assistant’s role is to maintain the day-to-day financial operations of our central office and support the Board and constituent PTA units. This is a “hands-on” position in the two-person office of a small member-based non-profit organization in Columbus.
KEY RESPONSIBILITIES and ACCOUNTABILITIES:
ADMINISTRATIVE/FINANCIAL
• Maintains member/financial database (NOAH)
• Responsible for payables and receivables
• Processes Gold Key, Achievement Awards
• Assists with correspondence, phone calls and emails and responds appropriately
• Staffs office on a part-time basis during business hours
BOARD RELATIONS
• Compiles regular budget and membership reports and other reports for the Board as requested
• Provides copies for Board and events as needed
• Supports and advises the Budget/Investment, and Scholarship Committees
• Facilitates Board of Directors Accommodations
PTA UNIT SUPPORT
• Responds to unit questions and refers to Executive Director or appropriate district advisor or director as necessary
Annual Projects/Responsibilities
• Administers Helping Hands and Outstanding Educator Awards
• Administers the Scholarship Program
• Ohio PTA Convention registration
Structure and Salary
This is a part-time position for 20-24 hours per week with weekend hours for designated events
Qualifications
• High School Graduate/GED
• Financial administration or bookkeeping experience
• Excellent analytical, organizational and time management skills
• Ability to work independently and make decisions
• Demonstrated success in working as a member of a team and developing effective working relationships with staff and Board members
• Extensive computer skills including proficient in Microsoft Office, Excel, Adobe Acrobat, Quick Books and ability to work with nonprofit membership databases, email, and internet
• Excellent verbal and written communication skills
• Excellent customer service mentality
Please send a letter of interest and resume to Susan Hans at president@ohiopta.org
The target start date for the Administrate Assistant is May 14, 2018.
