Executive Director/Office Manager
Job Description
Ohio PTA seeks a motivated, self-directed, articulate professional who believes in the mission of PTA. The Executive Director/Office Manager’s role is to manage the day-to-day operations of our central office and support the Board and constituent PTA units. This is a “hands-on” position in the two-person office of a small member-based non-profit organization in Columbus.
KEY RESPONSIBILITIES and ACCOUNTABILITIES:
ADMINISTRATIVE/MANAGEMENT
· Maintains and manages member database
· Manages correspondence, phone calls, and emails and responds appropriately
· Staffs office
· Contract negotiation for facility and equipment
· Handles employee benefits and work reports
· Supervises Administrative Assistant
BOARD RELATIONS
· Executive Committee invitee
· Member of the Convention Planning Committee
· Compiles reports for the Executive Committee as requested
· Provides copies for Board and events as needed
· Maintains Board of Directors biographical and statistical information and compiles resources for new board members
· Supports and advises Board of Director Committees
MARKETING/PR
· Maintains and updates website
· Manages all aspects of the Ohio PTA newsletter
· Research, development and marketing for donors and sponsors
PTA UNIT SUPPORT
· Advises units and refers to appropriate district advisor or director as necessary
· Researches, coordinates and communicates with IRS, Ohio Attorney General and Secretary of State to maintain Ohio PTA and constituent organizations’ legal status as 501c3 nonprofits
NATIONAL PTA
· Submits reports and data required for Ohio PTA compliance with National PTA Standards of Affiliation
· Maintains a good working relationship with National PTA officers and staff
· Keeps current on National PTA initiatives through conference calls, emails and pta.org
EXTERNAL COMMITTEES
· Represents Ohio PTA with partner organizations at the direction of the president
ANNUAL PROJECTS/RESPONSIBILITIES
· Reflections Program judging and administration
· Ohio PTA Convention (exhibitors, hotel contract, convention program)
Structure and Salary
This is a full-time salaried position. Work hours are generally Monday through Friday 8-5 with weekend hours for designated events
Qualifications
- Bachelor’s Degree
- Non-profit management is an asset
- Excellent analytical, organizational and time management skills
- Ability to work independently, unsupervised and make decisions and solve problems effectively and creatively
- Demonstrated success in working as a member of a team and developing effective working relationships with staff, Board members and external partner organizations
- Extensive computer skills including proficient in Microsoft Office, Adobe Acrobat, and ability to work with nonprofit databases, website content, social media, email, and internet
- Excellent verbal and written communication skills
- Excellent customer service mentality
- Experience in grant writing and donor/sponsor development is a plus
- Experience in marketing is preferred
The target start date for the Executive Director is June 11, 2018.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Job Description
Ohio PTA seeks a motivated, self-directed, articulate professional who believes in the mission of PTA. The Administrative Assistant’s role is to maintain the day-to-day financial operations of our central office and support the Board and constituent PTA units. This is a “hands-on” position in the two-person office of a small member-based non-profit organization in Columbus.
KEY RESPONSIBILITIES and ACCOUNTABILITIES:
ADMINISTRATIVE/FINANCIAL
• Maintains member/financial database (NOAH)
• Responsible for payables and receivables
• Processes Gold Key, Achievement Awards
• Assists with correspondence, phone calls and emails and responds appropriately
• Staffs office on a part-time basis during business hours
BOARD RELATIONS
• Compiles regular budget and membership reports and other reports for the Board as requested
• Provides copies for Board and events as needed
• Supports and advises the Budget/Investment, and Scholarship Committees
• Facilitates Board of Directors Accommodations
PTA UNIT SUPPORT
• Responds to unit questions and refers to Executive Director or appropriate district advisor or director as necessary
Annual Projects/Responsibilities
• Administers Helping Hands and Outstanding Educator Awards
• Administers the Scholarship Program
• Ohio PTA Convention registration
Structure and Salary
This is a part-time position for 20-24 hours per week with weekend hours for designated events
Qualifications
• High School Graduate/GED
• Financial administration or bookkeeping experience
• Excellent analytical, organizational and time management skills
• Ability to work independently and make decisions
• Demonstrated success in working as a member of a team and developing effective working relationships with staff and Board members
• Extensive computer skills including proficient in Microsoft Office, Excel, Adobe Acrobat, Quick Books and ability to work with nonprofit membership databases, email, and internet
• Excellent verbal and written communication skills
• Excellent customer service mentality
The target start date for the Administrate Assistant is May 14, 2018.
Founded in 1901, Ohio PTA is the oldest and largest volunteer organization in the State of Ohio focusing on the health, welfare, safety, and education of children and youth.
We are pleased to offer Parents for Healthy Kids Grants for the 2018-2019 school year. These grants, which are sponsored by ALDI, are designed for parents or parent groups (e.g. PTAs, PTOs, other) to lead school-based physical activity and nutrition initiatives and to engage more parents in student and family health..png "Jan Harp Domene Award")
National PTA is now accepting applications for the 2018 Jan Harp Domene Diversity and Inclusion Award. This award recognizes PTAs that best demonstrate outstanding achievement in the areas of diversity and inclusion, as well as efforts to end discriminatory practices.
